Your HOA board's secretary work, done for you.

Kept Minutes handles the agendas, meeting notices, minutes and records for small, volunteer-run HOA and condo boards in Clark County and the Portland area. Nobody on the board has to learn any software.

We'll do your next meeting free See sample minutes →

What we take off your plate

Before the meeting

We draft the agenda, and the meeting notice goes out on schedule.

After the meeting

Send us the recording or your notes. A person reviews every motion and vote, and you get clean minutes for the board to approve.

All year

Approved minutes are filed in an organized archive, so owner records requests are easy.

How it works

Record the meeting on any phone, or forward the Zoom recording. Everyone present needs to agree to the recording.
Send it to us with the agenda (a photo is fine).
Get draft minutes back. The board reviews, edits and approves. You stay in charge of the official record.

Pricing

Your next meeting is free. If you like it, Secretary Lite is $49 a month, a founding price locked for 12 months. No contract, cancel anytime.

Secretary Lite

$49/mo

1 board meeting a month
Agenda and meeting notice
Minutes, reviewed by a person
Organized archive

Secretary Plus

$99/mo

Everything in Lite
Monthly owner email or newsletter
Up to 2 records requests a month
Annual meeting notice, agenda and minutes

Add-ons: annual meeting packet $149 · violation or courtesy letter $15 · quarterly newsletter $39 · records request $25 · back-archive cleanup $199.

Who it's for

Self-managed HOAs and condo associations where a volunteer is stuck with the paperwork after their day job. If your association already has a management company handling minutes, we're probably not what you need.

Kept Minutes provides clerical help, not legal advice. The board approves and owns its official records.

Tell us your next meeting date

Email Nick, and we'll take care of that meeting for free.

info@keptminutes.com